Administrative Assistant

  • Deadline: June 10, 2022 at 11:59 pm

The CBU Students’ Union is seeking an Administrative Assistant for a one-year term (full-time hours).  The Administrative Assistant is responsible for the efficient operation of the administrative desk of the Students’ Union.  The Administrative Assistant provides a wide range of administrative services to the Students’ Union Executive and full-time staff.

Reporting Relationship

The Administrative Assistant reports to the Students’ Union Executive Committee and directly to the Executive Director.

Specific Responsibilities

  1. The Administrative Assistant will ensure that services are being offered to students and guests of the Students’ Union via the Reception Desk.
  2. Sending and receiving of correspondence.
  3. Operating the Students’ Union switchboard.
  4. Welcoming students and guests, providing information and directions, referring inquiries and concerns to the appropriate staff member.
  5. Typing correspondence for the Students’ Union Executive and full-time staff.
  6. Issuing, recording, and preparing CBRM Transit passes.
  7. Approving posters.
  8. Booking study space, University Commons, and boardrooms in the Students’ Union.
  9. Completing paperwork related to Students’ Union services.
  10. Updating job posting boards
  11. Under the Direction of the Executive Director, the Administrative Assistant will assist with the CBU Students’ Union’s health and dental plan and assist students with enrolling into the plan, opting out, and submitting claims to the provider.
  12. Ensuring the proper operation of office equipment and informing the Executive Director and Director of Finance & Operations with any issues regarding the Reception Desk equipment.
  13. Maintaining adequate office supplies and ordering supplies as necessary for the Reception Desk and staff within the Students’ Union.  The Administrative Assistant will need to obtain approval for any purchases as per Students’ Union policy.
  14. Under the direction of the Director of Finance & Operations:
    a. Prepare bank deposits for various departments of the Students’ Union
    b. Assist the Society Coordinator with society deposits as needed
    c. Reconcile transit passes, POS transactions, and credit card statements
  15. Assist in controlling the Students’ Union’s Records Management System under the direction of the Executive Director.
  16. Undertake special projects and assignments as directed by the Executive Director, Director of Finance and Operations, and/or Executive Committee.
  17. Other such duties assigned by the Executive Director.

Interested applicants can submit their cover letter, resume, and references (PDF Only)

 by email to the attention of Dawn MacDougall, Executive Director at

 Deadline:  4 p.m. on June 10, 2022