In the course of its activities, every office at the University produces a certain quantity of records that by their nature contain information restricted to particular individuals.
Confidential records contain information that one person entrusts to another in circumstances where there is an expectation that privacy will be maintained. The confidentiality provision of the Freedom of Information and Protection of Privacy Act applies to information that is supplied and maintained, either explicitly or implicitly, in confidence.
There must be evidence to support the assertion of confidentiality. The fact that a record is stamped confidential is an indicator of confidentiality but is not, in itself, sufficient evidence to support the assertion of confidentiality. There must be other evidence to prove that the information has been treated in a consistently confidential manner in the past. Remember that records may be in formats other than paper (electronic, audio/video tape).
Confidentiality is assessed on the following:
Confidential records must be: