Recent Grad Opportunity – Administrative Co-Ordinator, CBU Community Engagement Program – Sydney, NS

CBU Community Engagement Program

 Administrative Co-Ordinator Position ($22.50 per/hour)

TERM:  June 16 – October 31, 2025

REPORTS TO:  Manager, Community Engagement Program

 

BACKGROUND:

The Administrative Co-Ordinator position is an important role in the organizing and scheduling regarding the efficient service delivery component of the Community Engagement Program.

CBU students who have secured employment in rural communities, mainly Victoria and Richmond municipalities, will be transported to and from these jobs, based on available capacity, on a daily basis via shuttle vans.

 

PURPOSE:

The incumbent will be responsible for operational/administrative demands associated with the smooth and efficient operation of student deliveries, regular/daily connections with drivers and consistent communications with over 30 rural employers.

This position will be required to ensure that clerical and administrative work and student/driver/employer queries are handled with the highest standards of professionalism.  Since this will be one of the first points of contact for students, and employers, impeccable and effective communication skills (written and verbal) are critical.

The incumbent should have a pleasant and polite demeanor, attentive while also being accurate, should always be prepared, responsive and willing to meet each challenge directly in an ever-changing environment.

 

RESPONSIBILITIES:

• Normally, the work week is Monday-Friday 8:30am – 4:30pm (40 hours per/week). However, due to operational demands, there will be “regular” occasions whereby the incumbent is required to work a flexible schedule, which includes after-hours and weekends.
• Handling office tasks, such as filing, generating reports, documents, spreadsheets, and setting up and/or booking team meetings.
• Track and record all ‘drivers’ weekly hours and complete payroll sheets every payroll period.
• Monitor and record operational “end-of-shift” data and generate relevant reports.
• Providing real-time operational support by matching business employment requests with delivery schedules.
• Report any/all concerning conditions, trends, and circumstances that may affect the daily on-time deliveries and/or the safety of drivers and passengers.
• Maintain polite and professional communication via phone, e-mail, text and mail.

 

REQUIRED QUALIFICATIONS, KNOWLEDGE AND SKILLS

• Minimum 3 years administrative and/or operational experience.
• Excellent written and verbal communication skills as well as listening and customer service skills.
• Must be highly adaptable and understanding of sudden and demanding assignments which may impact daily routines and cause unexpected redirection of focus.
• Must be able to work in a fast-paced environment and have experience meeting deadlines.
• Excellent computer skills, especially MS Office suite.
• Organizational and multi-tasking skills; Ability to work independently and to be flexible when priorities shift.
• High degree of confidentiality and business appropriateness.
• Attention to details and thoroughness when reporting.
• Professional appearance (personal appearance and attitude)

 

Send resume to kent_macintyre@cbu.ca on or before June 16, 2025.