Summer 2022 Job/Co-op – Office Assistant – Seaview Golf & Country Club – North Sydney

Seaview Golf & Country Club

Position Description

 

Service Division:	Administration Office	Number: 1
Position Title:	Office Assistant	Approval Date:
Reports To:	Treasurer	Review Date:
Employment Type:	Seasonal	Revision Date:

 

POSITION SUMMARY

The incumbent’s role is to assist the Club’s organizational, accounting and clerical support tasks including but not limited to: data entry, balancing cash, math exercises, organizing files, scheduling appointments, writing and typing copy, proofreading and receiving guests.

 

POSITION RESPONSIBILITIES

• Promote a friendly, supportive and productive environment when in contact with members, guests and staff making them feel valued and welcome.
• Participate in a safe work environment and ensure that workplace safety practices are followed at all times.
• Complete Day End Reports by compiling information originating from the Pro Shop, Bar Canteen and Office utilizing the Lightspeed POS System.
• Count, verify and balance all tendered transactions from all locations.
• Prepare bank deposits and balance floats.
• Post Journal Entries to General Ledger in Sage Simply Accounting.
• Filing of correspondence and paper reports.
• Assemble time sheets weekly and post information to files and Payroll system.
• Print daily, weekly and monthly reports.
• Coding vendor invoices as directed and entering Accounts Payable information into Simply Accounting.
• Prepare all correspondence for mailing.
• Maintain office appearance by cleaning surfaces, vacuuming and dusting regularly.
• Field inquiries from members, guests, vendors and others via telephone, email and Canada Post for re-direction to Managers or Board Members.
• Perform other duties as assigned.

 KNOWLEDGE, SKILLS, AND ABILITIES

• Working knowledge and past experience with personal computers in a Windows 10 environment.
• Working knowledge of and past experience with both Microsoft Excel and Microsoft Word.
• Ability to work both independently and as part of a team.
• Ability to communicate in a polite and respectful manner by telephone, email and in-person when dealing with members, guests, employees, vendors, and members of the Board.

  PHYSICAL REQUIREMENTS

• Must have accurate hand-eye coordination to ensure accurate data entry of retail sales into administration records.
• Must be able to walk, stand, talk, hear, sit, bend, climb, reach, and use hands in performing duties.
• Must have adequate vision to perform job duties. Specific abilities include close vision, distance vision, depth perception, and capability to adjust focus.
• Must be able to lift up to 15 (fifteen) kilograms when or if required.

 WORKING CONDITIONS

• Must be a team player and a self-starter.
• Must be able to work in a busy environment.
• Must be able to follow a flexible assignment of duties within the Clubhouse depending upon special events or other needs.

 MINIMUM QUALIFICATIONS

• High School Diploma, Business School Graduate or degree in progress or equivalent level of experience.
• Two years of work experience in a data entry role or equivalent level of experience.
• This position requires the submission of a satisfactory CRC to Club Management.

REPORTING RELATIONS

This position reports directly to the Treasurer. In the absence of the Treasurer, the incumbent may report to the President or Vice-President who will direct or re-direct as required.

 DISCLAIMER

This position description is not all inclusive but meant to depict the general nature of the duties required. Additional duties may be assigned from time to time, as necessary.

to apply please send your resume & cover letter to student_jobs@cbu.ca