• Location: Halifax, NS
  • Deadline: March 28, 2022 at 4:00 pm

File Clerk (Clerk 1(A)-(B)) (Designated)

Competition # : 34679

Department: Justice

Location: HALIFAX

Type of Employment: Permanent

Union Status: NSGEU – NSPG

Closing Date: 3/28/2022 (Applications are accepted until 11:59 PM Atlantic Time)

Designation Status

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve.  Under the Government of Nova Scotia’s Employment Equity Policy, this position is designated and therefore only applicants from one of the following groups will be considered: Indigenous Persons, African Nova Scotians or Other Racially Visible Persons, and Persons with Disabilities.

If you are a member of one of these equity groups, you must clearly identify in your cover letter and self-identify during the application process to be considered.

About Us

The Legal Services Division of the Department of Justice is the government’s law office, responsible for the provision of all legal services (excluding prosecutions) to the Province of Nova Scotia.  The lawyers in the Legal Services Division provide legal advice and services on a broad range of matters to the Government and many of its agencies, boards and commissions. The professional support staff provide day to day support to the lawyers and senior management. The Legal Services Division consists of Solicitor Services, Litigation Services (including Child Protection) and the Registry of Regulations. For more information please click on the following link:

About Our Opportunity

As the File Clerk, you will provide high quality, general filing management support within the Legal Services Division.  In particular, you will assist in file creation, tracking, printing and file archiving. You will be responsible for creating, tracking and managing General Litigation files.

Primary Accountabilities

  • files material in accordance with standard procedures
  • retrieves files and withdraws material or information
  • maintains records of material removed from files, date-stamps materials, and types labels
  • compiles simple summaries of information relating to documents processed
  • receives, sorts, and distributes mail
  • photocopies, sorts, and binds documents
  • scans material into computer software programs
  • may assist senior clerks

Qualifications and Experience

To be considered for this opportunity, you possess a minimum of a high school diploma. In addition, you have excellent communication (written and verbal), and organizational skills, and you can work with minimal supervision. You also have excellent attention to detail and understand the importance of respecting the confidential nature of documents. Furthermore, you are proficient with standard computer software (including MS Word), and file management.

Previous experience in a professional office environment, knowledge of legal terminology, and working as part of a team would be considered assets.  Strong dicta typing and data entry skills would also be an asset.

We will assess the above qualifications using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.


Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.


Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offerings and eligibility criteria.

Working Conditions

  • Fast paced, continuously evolving work environment
  • The incumbent will need to manage sensitive, confidential content
  • Work activities involve alternating positions of light physical activities (bending, lifting light objects)
  • Majority of time spent in a comfortable position with frequent opportunity to move about

Additional Information

This competition is to fill a Permanent, full-time position based in Halifax.

As indicated above, in support of our diversity goals, and in accordance with our employment equity policy, this vacancy is designated for candidates who identify as either Indigenous, or African Nova Scotian or other racially visible group, or as a person with a disability.

What We Offer

  • Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
  • Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
  • Countless career paths.
  • Department Specific Flexible working schedules.

Pay Grade:  CL 05 – CL 09

Salary Range:  $1,195.15 – $1,407.60 Bi-Weekly

Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve.  The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented.  If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:

Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.

External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to