SIN Collection

SIN Collection for Government Reporting

Important Information for Federal Government Requirement

In 2018, the Federal Government of Canada introduced a new requirement for all designated educational institutions in Canada to collect student Social Insurance Numbers (SINs). To adhere to that requirement, CBU must now collect all student Social Insurance Numbers (SINs) for government reporting purposes. CBU has enabled collection of this information online to ensure that privacy of the personal identifiable information is maintained. 

Disclosure

It is important to note that CBU is collecting the Social Insurance Numbers (SIN) of its students for the purposes of the Canada Revenue Agency (CRA), the Nova Scotia Departments of Labour and Advanced Education, and Education and Early Childhood Development, as well as the Nova Scotia Office of Immigration. 

CBU will protect the privacy of each individual’s SIN by ensuring there is one direct electronic pathway for students to share that information. 

Students can securely submit their SIN to CBU using the button below.

SECURELY SEND YOUR SIN TO CBU


International Students

Please note, International students are not required to have a Social Insurance Number (SIN) to study in Canada. A Social Insurance Number (SIN) is only required if you are working in Canada and have access to government programs and benefits, or file taxes in Canada.

If you are an International student who has worked or filed taxes in Canada, you can use this link to securely submit your SIN.

If you are an International Student who is not studying in Canada and you do not have a SIN, you should go here and select “Check here if you are not in Canada and do not have a SIN number.” and click submit. Nothing further will be required.

International students looking for more information on obtaining a Social Insurance Number (SIN) to work in Canada, can review the SIN guide for international students (PDF 130KB). 

Frequently Asked Questions about SIN Collection

The Social Insurance Number (SIN) is a nine-digit number that is needed to work in Canada or to have access to government programs and benefits. You also need a SIN to file Canadian taxes. 

Students can use this link to securely submit their Social Insurance Number (SIN).

No, e-mail communications are not secure so please do not send your Social Insurance Number (SIN) number to CBU via email. 

Students can use this link to securely submit their Social Insurance Number (SIN).

International students are not required to have a Social Insurance Number (SIN) to study in Canada. The Social Insurance Number (SIN) is a 9 digit number that you need to work in Canada or to have access to government programs and benefits, or file taxes in Canada.

If you are an International student who has worked or filed taxes in Canada, you can use this link to securely submit your SIN.

If you are an International Student who is not studying in Canada and you do not have a SIN, you should go here and select “Check here if you are not in Canada and do not have a SIN number.” and click submit. Nothing further will be required.

International students looking for more information on obtaining a Social Insurance Number (SIN) to work in Canada, can review the SIN guide for international students (PDF 130KB). 

If you provided your Social Insurance Number (SIN) as a student, it was collected for a specific purpose and was destroyed immediately after. Please use this link to securely submit your Social Insurance Number (SIN).

If you provided your SIN to CBU as an employee, it is on your HR file in a different database. The SINs collected from employees by HR are required by CRA as a condition of employment. The Social Insurance Numbers (SINs) CBU is collecting now as required by CRA as related to being a student and not as an employee. We cannot use the SIN collected by HR for student use. Please use this link to securely submit your Social Insurance Number (SIN).

Please also see SIN Code of Practicefor details. 

CBU will collect the Students’ SIN numbers for CRA (Canada Revenue Agency), LAE (Labor and Advanced Education), NS Office of Immigrations and the NS Department of Education and Early Childhood Development requirements. The 2018 Federal Budget also imposed a requirement on all the designated educational institutes in Canada to report Students’ SIN numbers on their T2202 (See: 2018 Federal Budget Changes Important update for all Designated Educational Institutions).

Your Social Insurance Number (SIN) is confidential. You should provide your SIN only when it is legally required.

CBU is now legally required to request the Social Insurance Numbers of students for Canada Revenue Agency purposes in response to a change introduced in 2018 for all designated educational institutions in Canada.

The Federal Government of Canada may impose a penalty on the tax payers failing to provide their SIN when they are legally supposed to. You can find information regarding potential penalty arising from non-compliance at Social Insurance Number guidelines.

CBU will restrict access to the Social Insurance Numbers (SINs) stored in our ERP system to only those who require access to perform their job duties in relation to CRA (Canada Revenue Agency), LAE (Labor and Advanced Education), NS Office of Immigrations and the NS Department of Education and Early Childhood Development reporting. 

CBU will restrict access to the SIN stored in our ERP system to only those who require access to perform their job duties. The collection use and disclosure of student information is protected by College policies and government legislation.

CBU’s Privacy Policy arises from the Freedom of Information and Protection of Privacy Act, legislation, and fair information practices (https://oipc.novascotia.ca/). 

You can also review CBU’s Confidentiality and Privacy of Student Records Policy.

As per the Government requirement, your information will remain on CBU records for up to 7 + 1 calendar years following the tax year you provided this information and will be disposed of after that. 

The Canada Revenue Agency (CRA) provides the latest information on the proposed changes onCanada.ca. Taxpayers should check online regularly for updated forms, policies, guidelines, questions and answers and guidance. In the meantime, please consult the Department of Finance Canada’s Budget 2018documents for details.