- The Procedural Clerk (IPG-E) provides advice and information on a range of parliamentary procedure, practices, privileges and precedents and provides administrative, logistical and substantive support for parliamentary activities. The incumbent may participate in applying technology to meet operational requirements and the technological needs of clients and the institution. This is the entry-level position into the Procedural Clerk profession.
The entry level Procedural Clerk performs a number of different roles, depending on the job to which they are assigned. The work is performed under the guidance of experienced procedural clerks and/or a Deputy Principal Clerk or a Principal Clerk. These assignments are determined on a rotational basis and include:
- Providing research, analysis and advice on parliamentary procedure, precedents and practices for the Speaker of the House of Commons, Chair occupants, Members of Parliament and Table Officers;
- Providing procedural advice and administrative support to chairs and vice-chairs of parliamentary committees and associations (the Committee Clerk has the same responsibilities as a Table Officer in the House; the Association Executive Secretary presides over the election of the Executive and ensures that work is carried out in conformity with the association’s constitution);
- Planning and organizing exchange programs and visits for Canadian Senate and House of Commons Speakers, foreign presiding officers and other parliamentarians and staff;
- Drafting and supervising the production of official House and Committee publications, reports and records, including the Journals, Minutes of Proceedings, Order Paper and Notice Paper, etc.; and
- Participating in long-term special projects and programs.
The position requires a post-secondary degree from a recognized university, preferably in law, history, political science, a social science, international relations or a similar field. As such, an incumbent is expected to demonstrate analytical and conceptual thinking skills.
The incumbent has a general understanding of Canada’s parliament, the political system, parliamentary procedure* and administrative practices to carry out operational assignments within Procedural Services.
The Procedural Clerk must have the ability to communicate effectively orally and in writing in order to make presentations, offer training sessions, and prepare written documentation, etc. The incumbent must possess research skills, including an ability to use a wide range of information management tools and systems, both traditional and modern. The Procedural Clerk must be able to use a personal computer, standard desktop software and a variety of custom-designed applications.
The incumbent must have experience and demonstrate tact and diplomacy in dealing with high profile clients, such as Members of Parliament and their staff, the diplomatic community and foreign parliamentarians.
The incumbent is expected to be able to plan, organize and coordinate meetings, programs and activities requiring the interpretation of 4 rules, procedures, and statutes pertaining to the House of Commons and/or Senate.
The incumbent is able to prepare and manage budgets and contracts.
Due to the rotational nature of this position, the incumbent is expected to demonstrate client focus and teamwork skills. The incumbent is expected to be flexible and move between various types of assignments which can require varying hours of work. The Procedural Clerk must be able to make sound judgments under pressure or tight timelines.
* Procedure covers what is commonly called parliamentary law. It includes the rules, precedents and practices of the House and its committees when they are considering legislation (bills and amendments to bills), financial matters (Supply and Ways and Means – expenditures and taxes), and scrutiny of government administration and other ministerial activities (oral and written questions, motions for papers, committee inquiries, delegated legislation, etc.) Procedure covers both how the House functions and how it arranges its business. Procedure touches on matters relating to the structure and operation of the government as well as on certain legal and constitutional questions.
For more information on the Procedural Clerk position or to apply, Please visit the Government of Canada job search website: Jobs.gc.ca