CBU Work Study Bursary Program – Collections Assistant – Job Number 2015F003


Job/Project Description: The Cape Breton University Art Gallery is in the process of digitizing its collection to improve management and accessibility capabilities.  CBUAG is seeking a mature, motivated and detail oriented individual to assist in this project and with the general care and management of the collection. The collection consists of nearly two thousand works of art of significant cultural value, and the position will allow the candidate to gain valuable hands-on work experience in a professional environment.



Metadata cards for 70% of works in the collection were created before intensive records remediation occurred. Since then, the accuracy of the data in our digital system has improved considerably. The candidate will be responsible for returning to the existing metadata cards and re-checking them against the revised digital records.

Working closely with the Art Gallery & Collections Technician, the candidate will be trained in the standards of digital imaging currently used at CBU Art Gallery. The candidate will then photograph the remainder of the collection.

Using these images and existing digital records, the candidate will develop hard-copy metadata cards for the remainder of the collection. The collections assistant will upload digital images to corresponding records in new software.

Under the supervision of the Art Gallery & Collections Technician, the Collections Assistant will be responsible for assisting in systematic improvements to the accuracy and accessibility of digital and hard copy collections documentation.  This will involve cross checking data in hard-copy and digital systems, assisting in data migration, digital imaging and rationalizing existing digital images with new records.
Student Qualifications:

This position suited to an upper year student.  The candidate should be proficient in the Microsoft Office suite (Word, Excel, and Access) and internet applications. While not a requirement, a background in information science and proficiency with database software are considered an asset. The candidate must have excellent oral and written language skills. They should have strong interpersonal, planning, and organizational, and time management skills. They must also possess the ability to work independently and/or collaborative with others to achieve overall goals and objectives.

Application Details

Start Date:  Mid-September

End Date:  Mid-April

Hours:  All positions are part time, hours TBD

Only eligible students can apply to a CBU Work Study Bursary position.  If eligible send resume, cover letter and an application to the CBU Work Study Bursary Program to:  awards@cbu.ca     Submissions that do not include an application to the CBU Work Study Bursary Program will not be considered.  All applications must also reference the above Job Number.

To determine eligibility and to complete an application go to:  http://www.cbu.ca/come-to-cbu/tuition-finances/scholarships-bursaries/applications/

Deadline to apply is September 11, 2015.