CBU Work Study Bursary Program – Beaton Institute Archival Assistant – 2017F004


Job Title: Archival Assistant

Department: Cultural Resources – The Beaton Institute

Supervisor: Jane Arnold

Job Description:
From September to April, the Beaton Institute is active providing support to a range of researchers with a primary focus on faculty and students. Faculty host their classes on-site at the archives integrating course programming with archival collections and documents. A new smart classroom set-up recently installed at the archives will further facilitate presentations, lectures, and overall use of the reading room space at the Beaton Institute. The Archival Assistant will learn to work with community researchers, assist visiting scholars with archival research service and assist with a range of archival projects throughout the archives. The Archival Assistant will gain excellent practical research and technical experience assisting staff to complete a number of tasks including: researching and analysing primary documents, scanning photographs and textual records, and completing data entry into the Beaton Institute’s Digital Archives (http://beatoninstitute.com). The student will also enhance and improve their communication and service skills while working with researchers. The student will be fully oriented to the core functions and operations at the archives and will support staff and researchers as needed. A work plan will be developed and reviewed during the orientation session, and the student will have their own workspace and computer station for completing assigned tasks.


  • Basic research experience required (archival research experience ideal)
  • Student with excellent writing ability and organizational skills
  • Student with demonstrated computer skills such as navigating spreadsheets, data entry and word processing
  • Student must be detail-oriented and comfortable completing repetitive tasks
  • Student must have the ability to follow instructions and troubleshoot basic obstacles or feel comfortable asking



  • Support researchers at the Beaton Institute – provide instruction on archival research and retrieve materials as requested.
  • Work with archival staff to complete tasks to assist with on-going projects or reproduction requests such as scanning and data entry
  • Scan content and upload to the Beaton Institute Digital Archives: http://beatoninstitute.com
  • Provide archival description for content placed on the digital archives
  • Re-house and re-shelve archival materials as needed
  • Support Beaton Institute social media program by researching and sourcing content for Facebook and Twitter
  • Assist staff with set-up and clean-up for on-site classes at the archives

Application Details

Start Date: September 2017

End Date: April 2018

Hours: All positions are part-time, hours TBD

Only eligible students can apply to a CBU Work Study Bursary position. If eligible send resume, cover letter and an application to the CBU Work Study Bursary Program to: awards@cbu.ca Submissions that do not include an application to the CBU Work Study Bursary Program will not be considered. All applications must also reference the above Job Number.

To determine eligibility and to complete an application go to: http://www.cbu.ca/come-to-cbu/tuition-finances/scholarships-bursaries/work-study-bursary-program/