The Procurement and Contract Management Assistant will be required to perform tasks focused on business and supply processes, including processes specific to the post-secondary educational collaborative procurement environment.
QUALIFICATIONS / ABILITIES:
- Success will require strong technical and business analytical skills, leveraging various tools such as Microsoft Office, SharePoint, and Project Management software.
- Excellent interpersonal and communication skills, including the ability to listen and assess customer needs, prioritize needs / requirements, and communicate them crossfunctionally.
- Strong relationship building skills to constructively foster relationships internally and externally.
- The ability to work independently and be accountable for the responsibilities assigned.
- A combination of education and / or experience sufficient to provide a foundation for learning.
The Procurement and Contract Management Assistant is responsible for advancing the following key initiatives:
- ISI Web Site: Advance the consistency, relevancy, and quality of contract information accessible by ISI Members.
- Contract Management: Advance ISI’s efforts to improve contract management to enhance value to ISI members.
- ISI Value Report: Advance the standards and practices related to the ISI value reporting process. This responsibility will require advanced Excel skills.
DUTIES AND FUNCTIONAL RESPONSIBILITIES ARE AS FOLLOWS:
Priorities will be defined following assessment of ISI’s current business goals and the skills and interests of the Procurement and Contract Management Assistant.
1. ISI Web Site:
a. Complete an audit of the contract information currently available to ISI members via the ISI Website;
b. In collaboration with staff and members, define the standard of information required;
c. In collaboration with staff, define best practices necessary to maintain this standard.
2. Contract -Management:
a. Review the quarterly reports provided by ISI key suppliers
b. Assess the KPIs that are reported by key suppliers
c. In collaboration with staff and members, define a preferred process for member engagement and KPI reporting to member.
d. In collaboration with staff and members, define a template for key supplier reporting.
3. ISI Value Report:
a. Review the current ISI value reporting process and the current Excel tool;
b. Assess the data collection and reporting process;
c. Develop a standard template for supplier data submission;
d. Define contractual obligations to ensure efficient and effective supplier input;
e. In collaboration with staff and members, recommend and implement enhanced reporting.
4. ISI Values: The Procurement and Contract Management Assistant will be guided by and demonstrate commitment for the mission, vision, and values of ISI.
a. Healthy work environment:
i. The Procurement and Contract Management Assistant will promote and maintain a physically and mentally healthy workplace.
ii. The Procurement and Contract Management Assistant will maintain a healthy work / life balance.
b. Customer service focus:
i. Work collaboratively with fellow staff to enhance project management, contract management, stakeholder engagement, supplier-member relations and ISI’s values.
c. Continuous improvement:
i. Develop a competency and embrace the tools and processes that are available or in development within the organization.
d. Member value:
i. Work effectively with all stakeholders within the member institutions and the supplier community to achieve overall cost improvements and value added services.
REPORTING TO: Chief Executive Officer DECISION MAKING
- Sets objectives with the Chief Executive Officer and Contract Managers and act independently to ensure these objectives are fulfilled.
CONTACTS / BUSINESS RELATIONSHIPS
- The Procurement and Contract Management Assistant shall maintain professional and effective relationships with key stakeholders.
Internal: ISI staff and staff of associated organizations, including Novanet, HISS and NSCAT.
Member Based: Member Representatives including but not limited to committee members, subject matter experts, project team members, etc.
Supplier Based: Account Managers; Regional, National, Corporate or Strategic Account Sales and Marketing Managers; Sales personnel; Service personnel; etc.
Others: Government agencies and other key stakeholders.
START DATE: January 2, 2018 END DATE: April 13, 2018
HOURS PER WEEK: 35 HOURLY RATE: $17.00
For more information about this Co-op Work Term, contact Jennifer Currie, 902-563-1196
Interuniversity Services Inc.
84 Chain Lake Drive, Suite 402, Halifax, NS B3S 1A2
Fax: 902 453-2369
Tel: 902 453-2470