Questions about the Co-Curricular record? Don’t worry, we’ve got you covered.
What is a Co-Curricular Record (CCR)?
A Co-Curricular Record (CCR) is an official university document that recognizes student achievement or involvement in activities and events outside of the classroom that are not a credited part of the program or coursework.
What are the benefits of the CCR?
A CCR can complement resumes and transcripts when applying for employment, graduate schools and when making applications for awards, bursaries and scholarships. It highlights your accomplishments outside of the classroom and showcases your personal engagement.
How do I access my CCR?
The CCR resides in the MyCareer web portal with two other modules, namely: Co-op, and Career Education. Students can go to the website at https://mycareer.cbu.ca/
And log in using their CBU USER ID: Email issued by CBU
PASSWORD: Date of Birth (yymmdd)
Aftering logging in, you can access the CCR by clicking on the Co-Curricular Record tab.
What types of activities are included on the CCR?
Cape Breton University has divided its CCR into five categories. Activities need to fall under one of those categories:
- Student Leadership – Undertaking a role that promotes inclusion, harmony and personal growth within the university.
For example: Becoming a Peer Success Coach, Student Representative, etc.
- Campus Engagement – Participating in activities/projects on campus (must be CBU directed) to reach or surpass desired goals established by the university.
For example: Becoming a Residence Assistant, Student Life & Community Engagement Assistant, Campus Affairs Coordinator, etc.
- Governance – Participation in any university governing body, council or committee whose decisions could have an effect on the university in part or in whole.
For example: Becoming a Students’ Union Executive, a Board of Governors Representative, etc.
- Honours, Awards, Recognition – Acknowledging students for their outstanding contributions/accomplishments at the university.
For example: Elaine Delaney Memorial Student Advisory Award, Patrick Johnson Aboriginal Student Leadership Award, etc.
- Societies – Recognized by their peers for their leadership abilities and their dedication to causes/ beliefs/associations/ etc. and elected or appointed to executives roles for the same.
For example: Pre-Med Society President, Theatre Society Treasurer, Nursing Society President, etc.
How are activities added?
Activities can be added to the CCR in two different ways:
- Under the Co-curricular Module: Activity Owner Home
Click Position Request on left side bar
Click Add New Position to New or Existing Activity, and complete the required boxes you are presented
- Under the Co-curricular Module: Student Home
Click Add a Position to my Record, and complete the required boxes you are presented.
How are activities validated?
*All criteria must be met for CCR recognition
- Activity must not merely be a title that a student holds but rather provides them with a meaningful learning opportunity that promotes personal growth. Recognition for Society inclusion will be for Executive members only.
- Activity must be co-curricular in nature and cannot be a requirement for academic credit.
- Activity must meet validation process requirements where applicable: (minimum time commitment of 15 hrs., cannot be used for academic credit, cannot appear on university transcript and participation in not less than 3 governing body, council or committee meetings per academic year).
- Activity must be supervised and validated by staff or faculty of CBU, or permanent CBUSU staff.
Is there a specific time requirement that must be met in order for a position to be added to my CCR?
Yes, there is a minimum time commitment of 15 hours per year that must be completed before the position is added to your record.
Can retroactive activities be added to the CCR?
Activities and accomplishments occuring in the 2018/19 academic year and later and meet the criteria noted under validation, will be acknowledged. Request for the acknowledgement of these achievements should occur by no later than March 15th of the academic year in which the activity took place so that validation process can take place.
How can I obtain a copy of my CCR?
You can print your CCR after logging into your account and hitting the Print Record tab. CCR’s can be validated for authenticity by visiting the website: https://mycareer.cbu.ca/ccr/verify.htm and typing in the authenticity code, found at the bottom on the last page of the document, in the Lookup Code Box.
How do I start my CCR, and when is the best time to start tracking my experiences?
It is easy to get started! You can access your CCR, co-op opportunities, employment postings and more by visiting mycareer and signing in.
It is best to start tracking your CBU experiences as early as possible to ensure that all of the activities you may have been involved with are added to your CCR.
What is not included in the CCR?
Activities that do not meet the above requirements for recognition.
If the position I am trying to add to my CCR isn’t listed, what should I do?
- Under the Co-curricular Module: Student Home.
- Click Position Request on left side bar.
- Click Add New Position to New or Existing Activity, and complete the required boxes you are presented.
- Your request will be forwarded to a Co-Curricular Administrator for review. If your request is approved it will be displayed as an option for students to add to their Co-Curricular Records.
How do I provide a copy of my CCR to a potential employer?
Attach to a resume, bring to the interview, etc.
Where can I access a list of all extra-curricular activities at CBU?
CCR activities can be found by clicking on the Co-Curricular tab on your dashboard and searching the Opportunity Directory in the Co-Curricular Module: Student Home
For all other volunteer opportunities it is suggested you consult with both CBU’s Career Services staff, and Students’ Union.
Can extra-curricular activities outside of CBU be added onto my record? (volunteer at shelter, for a community event, etc.)
At this time, unless it is a CBU sanctioned activity supervised and validated by a CBU Faculty or Staff member, it cannot be added to your record.
FAQ’s for Validators
What is the role of a Validator?
Validators oversee the activity in which a student(s) has made a request to add to their CCR. They ensure the student(s) completed what they said they did. If hours, competency and reflection are part of the validation process, validators will review these before a decision to approve or decline request is made.
How do I become a validator?
Validators (a CBU Faculty or Staff member) are generally the person(s) who have submitted a Co-Curricular Position Request or has been designated by that same individual to supervise the activity in which the student(s) is involved.
Accounts will be created for validators on the MyCareer system in order for them to directly approve student(s) requests. If you would like to become a validator please contact via email: firstname.lastname@example.org
Once your account is set up for you login details will be forwarded to your email.
Will there be training for Validators?
Training for validators will be provided at a date(s) to be determined
As a Validator, how do I access my account?
You can access your account by going to https://mycareer.cbu.ca/home.htm
and logging in LOGIN: firstname_lastname
PASSWORD: latest password that you were assigned or changed
After logging in, click on “Co-Curricular Record” on the left hand menu and follow these steps.
- In the Co-Curricular Module: Validator Home menu you will see tabs indicating “Pending”, “Approved”, “Declined”, “Validator for the Following Activities”.
- Make sure that you are in the Pending section where you will see a list of outstanding validation requests.
- Review the list of student names and positions for which they are requesting recognition. You have the option of approving or declining all in bulk, or individually. You also have the option of sending an email to the student(s) with additional information.
Student Tips for CCR
- Student Login:
Username- Email issued by CBU
Password- Date of Birth (YYMMDD)
- Access your CCR by clicking on the Co-Curricular Record tab on the left.
- When adding a position to your record, there are two ways to search for positions:
- Search by key words
- Search by narrowing down results through a selection process
- When adding a position to your record, you are required to select various learning outcomes that you feel the position addresses (maximum selection of 9).
- If the position you are searching for does not currently exist in the system, you can request for it to be added. Simply go to the Position Request tab on the left and fill out the required information. Your requested position will either be approved or declined by a validator.
- The Activity Directory is where you can search for any positions that are currently found in the CCR system.
- To search for positions that meet your specific needs, you can use the Activity Directory located on the tab on the left. Through a selection process, you are able to find positions that you could potentially get involved with at CBU.
- Cape Breton University has divided its CCR into five categories. Activities need to fall under one of those categories which include:
- Student Leadership
- Campus Engagement
- Honours, Awards, Recognition
- To add a position to your record, you must have previously completed a minimum of 15 hours (per year) dedicated to that position
- To obtain a copy of your CCR, visit your myCareer account. After logging in, click on the Co-Curricular Record tab on the left. There will be a “Print My Co-Curricular Record” button located near the top of the screen. A PDF of your record will be available to print.