Policy: States CBU’s position on a certain subject and illustrates required behaviour towards an activity or issue.
Factors that may also influence policy creation:
- Legislative requirement
- Requirement of accrediting body
- Other external requirements
- Need for a consistent approach
- Risk Management; due diligence
- Protection of the University
Procedure: puts a policy to action. A procedure operationalizes a policy and usually provides step-by-step instructions for achieving an outcome.
How a department, employee(s) or office should operate, should be captured as a procedure and promulgated with the relevant internal and external stakeholders. Procedures that bear the scope of a department alone and not the entire institution follow a different approval process.
Cannot conflict with the law or collective agreement language.
Guidelines: Recommended best practices and/or additional information related to a procedure. Compliance to guidelines is not required as it is in a procedure but it is encouraged; especially when provincial or national standards must be met.
Approval Authority: A member of the University Executive team who will ensure due diligence in approving CBU’s policies and will appoint an Office of Responsibility for each policy and procedure.
Office of Responsibility: Director or Manager responsible for the policy and associated procedures. Said individual will:
- develop and submit to the policy team, new and revised policies and procedures
- promote and communicate the policy and associated procedures,
- ensure compliance, and
- ensure revision or updates occur as needed and in accordance with the policies’ scheduled revision dates. Revision dates shall not exceed five (5) years from the effective or last revised date.