WINTER 2022 CO-OP: Marketing and Procurement Assistant – Winter 2022

  • Location: Bedford, NS
  • Deadline: November 2, 2021

 Job Posting

TITLE – Marketing and Procurement Assistant – Winter 2022

START DATE:  January 2021       END DATE:  April 2022

HOURS PER WEEK:  35                   HOURLY RATE:  $18.00

STRATEGIC GOALS

ISI has defined three strategic goals:

  • Manage Costs
  • Optimize Value
  • Mitigate Risk

RESPONSIBILITY

The Marketing and Procurement Assistant will be required to perform tasks focused on marketing, communications, and business analytics, including processes specific to the post-secondary educational collaborative procurement environment.  The Marketing and Procurement Assistant will gain an enhanced working knowledge and understanding of public sector strategic sourcing, communications and business reporting, business and supply management practices and supplier / customer relations.

The Marketing and Procurement Assistant is responsible for advancing the following key initiatives:

  1. Annual Impact Report: Developing the annual Impact Report, inclusive of relevant quantitative KPI’s and qualitative examples of member value.
  2. ISI Value Report: Advance the standards and practices related to the ISI value reporting process. This responsibility will require advanced Excel skills.
  3. ISI Web Site: Advance the consistency, relevancy, and quality of contract information accessible by ISI Members.
  4. Contract Management: Advance ISI’s efforts to improve contract management to enhance value to ISI members.

DUTIES AND FUNCTIONAL RESPONSIBILITIES ARE AS FOLLOWS:

Priorities will be defined following assessment of ISI’s current business goals and the skills and interests of the Marketing and Procurement Assistant.

  1. Annual Impact Report:
    1. Provide support to ISI on the development of the annual Impact Report.
    2. Provide support on the development and presentation of key performance matric; Receive, validate and upload data into the ISI reporting tool (Excel / Power BI).
    3. Provide support on the writing and editing of communications, highlighting member value.
  2. Contract Management:
    1. Provide support to ISI staff focused at the enhancement of ISI’s contract management responsibilities.
    2. Provide support to ISI staff focused at the preparation and assessment of proposals.
  3. ISI Web Site:
    1. Complete an audit of the contract information currently available to ISI members via the ISI Website.
    2. In collaboration with staff and members, define the standard of information required.
    3. In collaboration with staff, define best practices necessary to maintain this standard.

Interuniversity Services Inc., 120 Western Parkway, Suite 202, Bedford, Nova Scotia, Canada B4B 0V2

T 902‐453‐2470   F 902‐453‐2369   W www.interuniversity.ns.ca

ISI VALUES:

The Marketing and Procurement Assistant will be guided by and demonstrate commitment for the mission, vision, and values of ISI.

  1. Healthy work environment:
  2. The Marketing and Procurement Assistant will promote and maintain a physically and mentally healthy workplace. ii. The Marketing and Procurement Assistant will maintain a healthy work / life balance.
  3. Customer service focus:
  4. Work collaboratively with fellow staff to enhance project management, contract management, stakeholder engagement, supplier-member relations and ISI’s values.
  5. Continuous improvement:
  6. Develop competency and embrace the tools and processes that are available or in development within the organization.
  7. Member value:
  8. Work effectively with all stakeholders within the member institutions and the supplier community to achieve overall cost improvements and value-added services.

QUALIFICATIONS / ABILITIES: 

  • Post-Secondary Business / Marketing Student
  • Success will require strong technical and business analytical skills, leveraging various tools such as Microsoft Office and SharePoint software.
  • Excellent interpersonal and communication skills, including the ability to listen and assess customer needs, prioritize needs/requirements and communicate them cross-functionally.
  • Strong relationship-building skills to constructively foster relationships internally and externally.
  • The ability to work independently and be accountable for the responsibilities assigned.
  • A combination of education and/or experience sufficient to provide a foundation for learning.

REPORTING TO: Chief Executive Officer

SAMPLE PROJECTS

Previously, ISI co-op students have been engaged in:

  1. the preparation and validation of the ISI value report;
  2. the development, implementation and audit of a data standards document for management and presentation of key documents;
  3. contributing to and editing the Annual Procurement plan;
  4. project leadership focused on the market assessment, development of a public request for proposal, analysis of submissions and award decision management for a major commodity award.

Interuniversity Services Inc., 120 Western Parkway, Suite 202, Bedford, Nova Scotia, Canada B4B 0V2

T 902‐453‐2470   F 902‐453‐2369   W www.interuniversity.ns.ca