Procurement and Contract Management Assistant – Co-op Position

INTERUNIVERSITY SERVICES INC.

STRATEGIC GOALS

Optimizing Value through Collaborative Strategic Sourcing in Post-Secondary Education.

1. Delivering exceptional value to all member institutions.
2. Strengthen our leadership in strategic sourcing.
3. Strengthen organizational effectiveness.

 

RESPONSIBILITY

The Procurement and Contract Management Assistant will be required to perform tasks focused on business and supply processes, including processes specific to the post-secondary educational collaborative procurement environment.  The Procurement and Contract Management Assistant will gain an enhanced working knowledge and understanding of public sector strategic sourcing, business reporting, business and supply management practices, and supplier/customer relations.

DUTIES AND FUNCTIONAL RESPONSIBILITIES ARE AS FOLLOWS:

Priorities will be defined following an assessment of ISI’s current business goals and the skills and interests of the Procurement and Contract Management Assistant.

1. Contract Management:
   1. Provide support to ISI staff focused on enhancing ISI’s contract management responsibilities.
   2. Provide support to ISI staff focused on the preparation and assessment of proposals.
2. ISI Value Report:
   1. Review the current ISI value reporting process and the current Excel tool.
   2. Assess the data collection and reporting process.
   3. Receive, validate, and upload data into the ISI reporting tool (Excel).
3. ISI Web Site:
   1. Complete an audit of the contract information currently available to ISI members via the ISI Website and Bonfire (ISI contract management tool).

 

ISI VALUES:

The Procurement and Contract Management Assistant will be guided by and demonstrate a commitment to the mission, vision, and values of ISI.

1. We are responsive to the needs of our member institutions.
2. We are proactive, innovative, and forward-looking.
3. We are cooperative.
4. We are respectful, fair and act with integrity.
5. We value equity, diversity, and inclusion.

 

QUALIFICATIONS / ABILITIES:

• Post-secondary business co-op student (registered in a BBA Coop Program).
• An interest in public procurement.
• Success will require strong technical and business analytical skills, leveraging various tools such as Microsoft Office and SharePoint software.

• Excellent interpersonal and communication skills, including the ability to listen and assess customer needs, prioritize needs/requirements, and communicate them cross-functionally.
• Strong relationship-building skills to constructively foster relationships internally and externally.
• The ability to work independently and be accountable for the responsibilities assigned.

• A combination of education and/or experience sufficient to provide a foundation for learning.

 

REPORTING TO: Chief Executive Officer or the Senior Contract Manager

 

SAMPLE PROJECTS

Previously, the Procurement and Contract Management Assistant (co-op student) has been engaged in:

1. project leadership focused on the market assessment, development of a public request for proposal, analysis of submissions, and award decision management for a major commodity award.
2. the development, implementation, and audit of a data standards document for management and presentation of key documents.
3. contributing to and editing the Annual Procurement plan.
4. the preparation and validation of the ISI value report.

To apply: send your cover letter and resume to office.manager@interuniversity.ns.ca

Two former ISI co-op students are employed full-time in the sector.

2021 – Dalhousie University top Co-op Employer Award, Non-profit and Community Service category.