Chamber of Commerce: Office and Events Coordinator

The Cape Breton Regional Chamber of Commerce is seeking an individual to fill a term position to cover maternity leave. This is an eight-month term, ending in November 2020.

The Chamber’s mission is to empower businesses to thrive here in the CBRM. We work hard to cultivate positivity by changing the conversation about business here at home while creating a stronger business community through collaboration, networking, advocacy, and education. We challenge the status quo and encourage innovation amongst our membership, and we believe we are a catalyst for business growth here in our community.

We are a small but mighty team that works in a high-paced, high-energy office where we value teamwork, positive relationships, and creative thinking!

• Are you outgoing and motivated to succeed in a professional environment?
• Do you have a desire to advance our business community and build your network?
• Are you a self-starter and self-directed, while thriving in a team environment?
• Do you excel in work environments where creativity is welcomed and encouraged?
• Are you detail-focused and goal-oriented?
• Are you passionate about the advancement of our community and our island?

If this sounds like you, then continue reading to learn more about this exciting opportunity!

Office Coordination:

• Manage all bookkeeping for the Chamber office using Quickbooks Online platform, as well as submit bi-weekly payroll, complete and file GST, etc.
• Maintain all office needs and supplies
• Manage and complete daily administrative duties (phone, messages, filing, etc.)
• Prepare and submit funding applications for programs through provincial and federal government departments
• Plan agendas and coordinate all Board of Directors and Advisory Council meetings with CEO
• Record minutes at all Board of Directors and Advisory Council meetings
• Manage and maintain Chamber boardroom and all bookings (internal and external)
• Provide ongoing general office support to CEO and Chamber Board of Directors as needed
• Proficiency in working with Microsoft software required. Experience working with Google Docs and Drive is an asset
• Experience working with website management software including WordPress is an asset
• Proficiency in social media platforms such as Facebook, Instagram, Twitter, and LinkedIn is an asset
• Experience and interest in graphic design is an assetEvents:
• Implement critical paths to ensure event deadlines and standards are met
• Develop and maintain an annual schedule as well as individual work back schedules for each event
• Create and manage event budgets
• Acquire quotes and negotiate supplier agreements and act as a point of contact for all event suppliers and vendors
• Maintain and update website event pages
• Manage event registration database
• Work collaboratively with the Chamber team and event committees and act as a liaison to event stakeholders and sponsors
• Coordinate sponsorship and sponsorship deliverables for event sponsors
• Identify, schedule and liaise with speakers and special guests
• Assist in the management of the nomination and judging process for award programs
• Write event program documents including event scripts, agendas, show flows, production schedules, signage, name badges, and floor-plans
• Collect and/or write event content including program information, event descriptions, etc.
• Implement post-event evaluations and reviews
• Manage logistics of Chamber events and serve as point-of-contact for event attendees
• Coordinate on-site event production, clean up, volunteers and staff
• Solicit donations, and door prizes
• Work with Chamber CEO on theme development, event materials, marketing initiatives, and promotion as needed.

Interviews will begin immediately and will be ongoing until we successfully hire. The Chamber hopes to hire a successful candidate in March 2019 and have the candidate begin immediately.