Summer Employment – Team Administrative Assistant – Feed Nova Scotia – Dartmouth, NS

  • Location: Dartmouth, NS
  • Deadline: April 21, 2022

Team Administrative Assistant
Temporary, Full-Time, Summer Student Contract Position – Up to 40 hours per week
Tentative start date – As soon as possible
Who are we?

Feed Nova Scotia is a charitable organization whose mission is to increase food security through food
distribution, education, and collaboration. In terms of food distribution, we collect and distribute more than
two million kilograms of food annually to 140 member agencies across the province, including food banks,
meal programs, shelters, drop-in centres and other organizations. This equates to about $1 million worth of
food each month. We also support our member agencies as they build capacity to serve their communities,
we raise awareness of the realities of food insecurity in our province, and we advocate for social change to
address food insecurity at its core.
Knowing change starts from within, we have committed to a continuous learning journey to centre diversity,
equity, and inclusion in our work.

What is a Team Administrative Assistant?

As a result of the COVID-19 crisis, Feed Nova Scotia has been continually re-evaluating work processes,
procedures, and service delivery models to keep up with the evolving needs of those who are food insecure
throughout Nova Scotia. As a response to a direct need, Feed Nova Scotia established new programs and
initiatives, aiming to connect those in need with food support, when they can often not access food support
in traditional ways.
The Team Administrative Assistant (TA) would work closely with our Community Connections team to make
and triage calls from members of the community with varying needs related to food support. They will provide
information, confirmation and details relating to food sourcing and food delivery and will also be responsible
for providing administrative support to our Community Connections team. More often than not, the TA is
Feed Nova Scotia’s first point of contact for callers, so they will support the team in daily tasks and activities
aimed at keeping the team organized, informed, and engaged with the greater community.
What does a Team Administrative Assistant do?

• Provides ongoing organizational communication, both directly and via emails and phone calls
• Show empathy and understanding to callers or clients who may be distressed or anxious
• Track phone call details to help inform statistics and provide data for record-keeping
• Support in the design and development of ongoing reports
• Some physical activity required, including organizing and receiving of bagged/boxed food donations
• Act as a central resource for team members and clients
• Provides clear and professional communication to all levels of the organization
• Receives and triages all incoming calls for the organization, redirects calls and messages as necessary
• Other duties as assigned by the Director of Community Connections

What are we looking for?

• Post-secondary diploma or degree (in progress) in a related field preferred
• Previous administrative experience, paid or unpaid, considered an asset
• Professional and reliable
• Exceptional communication skills, both written and verbal
• Understanding of the importance of data privacy and confidentiality
• Strong organization skills and attention to detail
• Able to effectively work independently, while collaborating with others in a fast-paced environment
• High degree of sociability; positive, outgoing personality
• Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Outlook required
• High learning agility
• Centres equity, diversity, and inclusion in their work; inclusive and welcoming in nature
Compensation – The compensation for this position is $19.17/hr plus 4% in lieu of earned vacation, paid out
on a biweekly basis.

If you are looking for an outstanding opportunity to make an impact in your community, please submit a cover
letter and resume that clearly indicate how you meet the requirements of this position, in one PDF document
to: by 11:59pm on Thursday, April 14, 2022. Please include ‘Summer Student
– Administrative Assistant’ in the subject line to help us action your application more efficiently.
For us to create meaningful, sustainable change, equity, diversity and inclusion must be centred in
every aspect of our work. As a provincial organization with influence and credibility, we recognize
the responsibility we have to hold ourselves accountable to this. We know our efforts will effect more
change if our employees, their identities, and their lived experiences are reflective of the communities
we work with and live in.

Through ongoing work that empowers everyone to bring their full, authentic selves to Feed Nova
Scotia every day, we want to build a culture where difference is valued. We know where we want to
be, but we’ll be honest—we aren’t there yet, and we won’t get there overnight. But we’re committed
to doing the work, and we hope you’ll join us on our journey and share your strengths as a member
of our team.
If you require any accommodations to submit your application successfully, please contact us via e-mail at or by phone at 902-457-1900. Thank you for your interest in working with us
at Feed Nova Scotia!

Please note: The summer student positions are made possible by government funding. Given this, applicants must:

  • Be entering or continuing fulltime post-secondary studies in the fall following the work term;
  • Be a permanent resident of Nova Scotia, or, have lived in the province for at least six months prior to the work term