Summer 2020 Internship (May – October) JW Marriott The Rosseau Muskoka – Ontario [Event Planning Coordinator]

  • Location: Ontario
  • Deadline: February 20, 2020 at 11:00 pm

Have you ever dreamt about what it is like to work and live in Muskoka for a season? Well now is your chance to have the ultimate work and play experience at JW Marriott The Rosseau Muskoka! We are on the hunt for the best in the industry to join us this season for an adventure you will never forget.

JW Marriott The Rosseau Muskoka is hiring an event planning coordinator

What is in it for you?

  • Competitive Compensation
  • Subsidized staff accommodation provided on-site for full time status
  • Comprehensive Wellness Platform
  • Discounts on food & beverage/fitness centre/spa/
  • Opportunity to develop your talent and grow within JW Marriott The Rosseau Muskoka & Marriott International

What you will be doing?

  • Processes a variety of documents such as rooming lists, event orders, cover sheets and daily distribution reports to the operation teams.
  • Serve as point of contact for clients and communicate with them by phone or email to respond to questions and requests
  • Prepare vouchers and group amenities, printed menus, purchase orders as required.
  • Prepare and coordinate all in house meeting needs for the resort.
  • Complete turnovers and file preparation.
  • Organize event rehearsal meetings and information.
  • File, photocopy, fax, and e-mail a variety of documents.
  • Updates reader board information daily.
  • Maintain and support department data quality index initiatives.
  • Complete and process other reports as required by event managers.
  • Act as receptionist when required.
  • Complies with hotel policies and procedures.
  • Performs other tasks as assigned by management.
  • Conducts resort tours as requested by management.
  • Minute taking for event planning and other meetings as required.
  • Supports the sales team in the absence of the sales coordinator.
  • Welcomes and acknowledges each and every guest with a smile, eye contact and a friendly verbal greeting using the guests’ names when possible
  • Compliance with all safety regulations of assigned tasks, and ensure a clean and safe working environment with active participation in the health and safety program
  • Adhere to all environmental policies and programs as required
  • Other duties as assigned

Your experience and skills include:

  • Minimum of 1 year experience in an administrative role, preferably in a hotel/resort setting
  • Ability to manage projects and time efficiently
  • Superior guest service skills and guest interaction skills
  • Computer proficiency in Microsoft applications including Powerpoint, Outlook, Word, Excel
  • Solutions-orientated, strong interpersonal skills and problem solving techniques
  • Highly motivated and guest driven with a passion to continually exceed expectations and anticipate needs
  • Proactive with a demonstrated eye for detail and the ability to manage multiple functions

JW Marriott The Rosseau Muskoka is an equal opportunity employer. We are committed to inclusive, barrier-free recruitment and selection processes and work environment in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). The Human Resources department will work with applicants requesting accommodations at any stage of the hiring process.

JW Marriott The Rosseau Muskoka is committed to building a more diverse workplace and encourages all qualified applicants to apply.

To apply please forward resume and cover letter to