RECENT OR POTENTIAL GRADS: Invoice Administration Unit – Exxon – Moncton, NB

  • Location: Moncton, New Brunswick
  • Deadline: August 23, 2022

POSITION: Invoice Administration Unit

OVERVIEW OF POSITION

The IAU team process rail related payment charges in SAP.  They work to ensure invoice are paid on time and the services are valid.

SCOPE OF ACTIVITIES

  • Daily Activities
    • Retrieve invoice via email or vendor website
    • Log invoice in a database
    • Upload invoice into SAP (STRIPES & GEMS)
    • Code the invoice to the correct cost center (This is the most difficult part as it requires a lot of digging at times.  Reaching out to the business to ensure we’re billing it correctly)
    • Verify that the service actually occurred in railtrac
    • Forward the invoice to a DOAG approver
    • Mailbox Management
  • Identify continuous improvement opportunities
    • Dispute invoices for services incorrectly billed or not completed
    • Highlight process improvements across sites
    • Focus on cost savings
  • Systems
    • Moderate level understanding of BDS systems
    • Strong coding and SAP functionality for invoicing

REQUIRED COMPETENCIES

  • Business knowledge
  • Operational excellence
  • Decision making
  • Self-Management
  • Influence without authority
  • Communication champion
  • Active listener and approachable
  • Being able to  take initiative
  • Prioritization

UNIQUE CHALLENGES OF POSITION

  • Maintain constant focus on cost reduction opportunities
  • Enhance relationships with 3rd party facilities
  • Requires working with minimum supervision

To apply for this position, please send your resume to student_jobs@cbu.ca by August 23rd, 2022.