Recent or Potential Grads – Executive Administrative Assistant

  • Location: 522 Church Street Indian Brook, NS B0N 2H0
  • Deadline: October 27, 2022


General Description:
Under the direction and supervision of the Director of Administration (DOA) this position provides general
administrative support in a highly confidential and political environment. This position requires strong teamwork
and communication skills.

• Provides confidential administrative support for the band office as determined by the DOA or designate.
• Acts as a point of contact to filter incoming calls and emails as well as respond to external or internalgeneral enquiries.
• Provides back-up support for the band’s front reception.
• Retrieves, record and distribute incoming mail as well as outgoing mail.
• Manages Director of Administration’s calendars and schedules.
• Maintains office supplies by checking inventory and requesting supplies.
• Maintains office equipment (photocopier) that includes calling for repairs.
• Coordinates meeting set-up (e.g. catering, room bookings, agendas, meeting packages, etc.) and records
minutes of meetings when asked.
• Provides administrative support to Request for Proposal (RFP) process.
• Performs general office duties such as photocopying, faxing and typing.
• Processes incident reports for security and OH&S so they are recorded.
• Maintains records management system and the digitization of files.
• Other related administrative duties as required such as processing invoices, maintaining tracking
systems and providing administrative support to the HR, Finance and OH&S functions.

Qualifications and Education:
• Grade 12 or equivalent plus one year of work experience.
• Administrative training from a recognized educational institution is considered an asset.
• Proficient in the use of MS Office Suite (Email, Word, Excel) and/or ability to learn new software.
• Ability to work well in a fast-paced, highly confidential, and political environment
• Must be people-oriented with desire to be proactive and create a positive work environment for all staff.
• Able to prioritize workload and work with a high level of attention to detail.
• Excellent verbal and written communication skills.
• Knowledge of Indigenous and/or Mi’kmaw communities/organizations.
• Must have a valid driver’s license & reliable vehicle with automobile insurance;
• A criminal records check is required. Having a criminal record is not a determinate factor.

Working Conditions:
• Work completed in a comfortable office environment with an extensive amount of time sitting at a desk
using a computer

Salary: $37,468 – 48,887. This position comes with a variety of benefits including health, dental, disability and life
insurances, an employee & family assistance program and employer pension plan.

Please apply with a resume, cover letter and criminal records check to:
Human Resources Department

We are an equal opportunity employer; however, qualified Aboriginal applicants will be given priority in accordance with the
Aboriginal Employment Preference Policy of the Canadian Human Rights Commission. The Band will not assume any
expenses related to any job application process, included but not limited to travel, relocation, and application development.
Please note certain positions come with mandatory employee benefits. Only those applicants who qualify for an interview
will be contacted.