RECENT OR POTENTIAL GRADS: Executive Administrative Assistant, Band Office

  • Location: Indian Brook, Nova Scotia
  • Deadline: February 3, 2022 at 4:00 pm

Exciting Career Opportunity

Executive Administrative Assistant, Band Office

Extended Closing Date:  Feb 3, 2022

General Description:

Under the direction and supervision of the Directors of Administration and Director of Operations this position provides general administrative support in a highly confidential environment.


  • Reviews and prioritizes incoming emails and responds to general enquiries.
  • Manages appointment calendars.
  • Maintains digital and paper filing systems.
  • Coordinate meetings (e.g. catering, room bookings, agendas, meeting packages, etc.) and take minutes when required.
  • Researches and creates presentations
  • Contributes to the overall success of the team
  • Provides input and participates in team meetings and decisions
  • General office duties such as photocopying, faxing and typing a variety of documents.
  • Other related duties such as processing invoices, maintaining tracking systems and preparing various documents.
  • Provide back-up support for front reception.

Qualifications and Education:

  • Grade 12 plus one year of related experience.
  • Administrative training from a recognized educational institution is considered an asset.
  • An equivalent combination of education and experience will be considered.
  • Proficient use in MS Word, Excel and Outlook with ability to learn new software.
  • Positive team player with excellent verbal and written communication skills.
  • A high degree of initiative and attention to detail.
  • Strong organizational skills with interest in learning for career growth.
  • Knowledge of Indigenous and/or Mi’kmaw communities/organizations.
  • A criminal records check is required. Having a criminal record is not a determining factor.

A complete job description is available on request


Starting Salary: $36,387. This position comes with a variety of benefits including health, dental, disability and life insurances, an employee & family assistance program and employer pension plan.

Please apply with a resume, cover letter and criminal records check to:

Human Resources Department


We are an equal opportunity employer; however, qualified Aboriginal applicants will be given priority in accordance with the Aboriginal Employment Preference Policy of the Canadian Human Rights Commission. The Band will not assume any expenses related to any job application process, included but not limited to travel, relocation, and application development.  Please note certain positions come with mandatory employee benefits. Only those applicants who qualify for an interview will be contacted.