RECENT OR POTENTIAL GRADS: Confidential Administrative Assistant 

  • Location: North Sydney, NS
  • Deadline: November 1, 2021 at 4:00 pm

Confidential Administrative Assistant 

At Marine Atlantic, we do so much more than get people from point A to point B. Whether it’s reunions, long-awaited trips home, or the start of a new adventure, we bring people together. We couldn’t bring people together every day without our own dedicated employees. Our employees embody our core values; they are a diverse, safety oriented team-players who exhibit integrity and commitment, and always strive for excellence.Their understanding and commitment to our values make our employees an invaluable part of our organization.

Marine Atlantic is currently looking for a Confidential Administrative Assistant  to work with our Human Resources (Occupational Health) department located in North Sydney, NS. This is a term position with an end date of 31 May 2022.

Reporting to the Occupational Health Manager, the Confidential Administrative Assistant is responsible for supporting the day-to-day business activities of the Occupational Health department. Critical attributes of this position include: a positive, proactive “can do” attitude and excellent customer service, interpersonal and communication skills.

Additional Key Areas of Responsibility

  • Greet clients and callers, screen visitors to determine the nature of their business, answer inquiries, provides information and takes messages, and direct them to the appropriate person(s) or place(s).
  • Administer and process confidential employee, planning and financial information
  • Manage Occupational Health Nurses travel, correspondence and schedules
  • Completes filing and coordination of confidential information, including WCB NS and Workplace NL, and disability case management documentation.
  • Provides confidential administrative support to Disability Management Process, including requesting and receiving medical documentation from external health care providers.
  • Prepares monthly statistics relating to Wellness and Disability Management
  • Collects and analyzes data relating to employee health services utilization (STD provider, EFAP, Blue Cross) to provide guidance to wellness activities
  • Processes and ensures accuracy of monthly Workers Compensation billings.
  • Facilitates heath surveillance programs such as hearing conservation
  • Coordination of drug & alcohol testing program
  • Coordinates scheduling and completion of pre-employment medical screening with Occupational Health Nurse or through external provider
  • Maintains inventory of office and medical supplies, order supplies as required and arrange for servicing of office equipment
  • Composes minutes of meetings (as required) and distribute in a timely fashion.
  • Prepare Work Orders and Material Requisitions/Purchase Requisitions.
  • Work diligently, to promote a physically and psychologically safe working environment, that is diverse, accessible, inclusive and equitable.
  • Assist in the accomplishment of company objectives by performing other related duties as required.

What qualifications do I need to be considered for this opportunity?

Education and Experience

  • Office Administration or Secretarial Degree/Diploma
  • At least 3 years’ experience in an Administrative Assistant role
  • Medical administrative experience


  • A combination of equivalent education, training, and work experience in a relevant position

Additional Qualifications

  • Superior organizational skills and time management skills with a demonstrated ability to organize, prioritize, and multi-task.
  • Strong attention to detail
  • Superior communication skills, both written and verbal
  • Proven success leading multiple projects at one time
  • Strong typing and keyboarding skills
  • Proficient use of Microsoft Office (Excel, Word, Power Point, Outlook)

Asset Qualifications

  • Certified Drug & Alcohol Technician Training
  • Worker’s Compensation claim management experience including injury reporting, claim review, and completion of occupational disease claims
  • Experience completing audiometric and spirometry testing
  • Education, training, or experience in the Human Resources or Health Safety & Environment field.
  • Knowledge of Human Resources roles and responsibilities and Human Rights Law

Please note: Candidates must successfully pass a typing test (requirements of 50 wpm), keyboarding testing and Microsoft Office testing.

Why work for the Marine Atlantic team?

As part of the Marine Atlantic team, you will participate in a variety of ongoing training programs and development opportunities to navigate your career and chart your course for success. We provide a positive and inclusive work culture that is dedicated to creating an environment which promotes diversity, employee growth, career development, and job satisfaction.  Some benefits of working with Marine Atlantic include competitive salaries, defined benefit pension plan, comprehensive health benefit packages, and professional development opportunities.  Come experience the pride of working with an organization with newly constructed and revitalized infrastructure that has positioned itself for the future.

How do I become a part of the team?

If you meet the listed qualifications, are interested in this opportunity and exemplify our core values, please apply online before 4 pm (Atlantic Time) on 01 November 2021.

All applicants must apply online:

Additional Information

Marine Atlantic is a Federal Crown Corporation that provides a vital ferry service link between Newfoundland and Labrador and mainland Canada

At Marine Atlantic, we are dedicated to building and fostering an inclusive and diverse environment, where all employees and customers feel welcomed, valued, and respected.

Marine Atlantic invites applications from all qualified candidates and hires on the basis of merit. We are committed to the principles of equitable employment for all and strongly encourage applications from Women, Indigenous People, Persons with Disabilities, Visible Minorities and persons of any sexual orientation or gender identity and expression.  If you are a member of one of these groups, we invite you to self-identify on your application, cover letter or resume.

To receive this job poster in an alternative format, please contact the Marine Atlantic Human Resources Department (