RECENT OR POTENTIAL GRADS: Administrative Assistant, Housing

  • Location: Indian Brook, NS
  • Deadline: February 2, 2023 at 4:00 pm


Exciting Career Opportunity

Administrative Assistant, Housing

Work Location: Indian Brook Housing Dept

Closing Date: Feb. 2, 2023

General Description:
Under the direction of the Housing Manager, this position provides day-to-day administrative and financial
support to the Housing Department including back-up reception support.

• Prepare and enter purchase orders, standing offers for bulk orders, and Purchase Journals in automated
accounting system (Xyntax).
• Preparing written work orders (e.g., janitorial services, electrical, appliance repair, plumbing, etc.).
• Coordinate meetings and training events as requested
• Conduct research projects such as finding revenue sources for housing projects
• Network with Nova Scotia power regarding the set up of new accounts and address changes
• Prepare electronic requisitions for goods/services over $5000 requiring EFO approval
• Prepare paper purchase orders for goods/services under $5000 requiring Housing Manager signature.
• Prepare documentation for hourly employees and contractors (e.g., timesheets and invoices)
• Coordinate training events and Housing meetings (lunch & learns, OH&S, etc.)
• General administrative duties to ensure the efficient daily operations of the Housing Dept, such as filing,
typing, copying, generating reports, cleaning, and computer file management.
• Other related duties as determined by the Housing Manager including acting on behalf of Housing
Manager in his/her absence.

Qualifications and Education:
• Grade 12 education with formal training considered an asset
• An equivalent combination of education and experience will be considered.
• Ability to use MS Office Suite and learn database programs.
• Good communication and organizational skills
• Knowledge of Indigenous and/or Mi’kmaq communities/organizations.
• A valid driver’s license & reliable vehicle with automobile insurance is considered an asset.
• A criminal records check is required. Having a criminal record is not a determinate factor.

Working Conditions:
• Normal work week is 35 hours/week, 7 hours/date.
• Work is completed in a comfortable office environment with an extensive amount of time sitting and
computer use.
• Managing multiple requests at one time (multi-tasking and time management).
• May be required to run errands within and/or outside the community.

Current salary range: $36,395 to $47,475. This position comes with a variety of benefits including health, dental,
disability and life insurances, employee & family assistance program and employer pension plan.

Please apply with a resume, cover letter and criminal records check to:

Human Resource Manager
Mail/drop off: 522 Church Street, Indian Brook, NS B0N 1H0

We are an equal opportunity employer; however, qualified Indigenous applicants will be given priority in accordance with the

Aboriginal Employment Preference Policy of the Canadian Human Rights Commission. The Band will not assume any expenses
related to any job-related application process, included but not limited to travel, relocation, and application development. Please
note certain positions come with mandatory employee benefits. Only those applicants who qualify for an interview will be
contacted. This competition may be used to staff future job opportunities with Sipeknekatik