Recent or Potential Grads- Administrative Assistant, Fisheries Dept

  • Deadline: September 14, 2023 at 11:59 pm

Exciting Career Opportunity
Administrative Assistant, Fisheries Dept
Closing Date: September 14, 2023


General Description:
Under the direction and supervision of the Fisheries Manager, this position provides general
administrative support to the Department.

• Acts as a point of contact to filter incoming calls as well as respond to external and internal
general enquiries.
• Distributes incoming and outgoing mail.
• Works closely with finance to process invoices, travel claims and payments that includes
performing data entry into financial system.
• Prepares correspondence, reports, posters and a variety of other documents as requested.
• Maintains office equipment (photocopier) that includes calling for repairs.
• Coordinates meetings and training events (e.g. catering, room bookings, packages, etc.)
• Maintains leave tracking systems such as training and Dept attendance records.
• Ensures the completion and submission of new hire kits, fisher contracts and time sheets with
appropriate signatures.
• Tracks employee hires and layoffs, that includes preparing ROEs, for Fishers
• Provides administrative support to Request for Proposal (RFP) process as well as maintains
office supply inventories and places orders.
• Maintains records management system and the digitization of files.
• Other related administrative duties as needed.

Qualifications and Education:

• Grade 12 or equivalent plus one year of work experience or equivalent.
• Administrative training from a recognized educational institution is considered an asset.
• Proficient in MS Office Suite (Email, Word, Excel) and/or ability to learn new software.
• Ability to work independently to meet deadlines and prioritize workloads.
• People-oriented with a desire to be proactive and create a positive work environment for all.
• Open to, and interested in, obtaining the required skills and competencies for the position.
• Knowledge of Indigenous and/or Mi’kmaw communities/organizations.
• Must have a valid driver’s license & access to a reliable vehicle with automobile insurance.
• Open to, and interested in, obtaining additional required skills and competencies for the
• A criminal records check is required. Having a criminal record is not necessarily a determinate


This position comes with a variety of benefits including health, dental, disability and life insurances, an employee & family assistance program and employer pension plan. Starting salary based on


Please apply with a resume, cover letter (applicants who self-identify as indigenous are to
state their community ties in their cover letter) and criminal records check to:

Human Resources Manager