RECENT OR POTENTIAL GRADS: Administrative Assistant

  • Location: Maple Ridge, British Columbia
  • Deadline: October 26, 2021

WJS Canada Job Posting Alert: *UPDATED SCHEDULE*

Administrative Assistant, Part-Time (Job Share) – Job ID J0821-1405

Organization: WJS Canada
Job Title: *UPDATED SCHEDULE* Administrative Assistant, Part-Time (Job Share)
Job Type: Permanent, Part-Time
Location: Maple Ridge, British Columbia, Canada
Hours of Work Per Week: 20
Scheduled Days Each Week: Monday, Tuesday, Wednesday, Thursday
Scheduled Hours: 1200-1700
Number of Positions: 1
Compensation: $20.0000 – $23.0000 /Hour
Closing Date:


The Program
WJS contracts with governments across Canada to provide community-based services to children and families, persons with developmental disabilities, and young offenders. The continuum of services offered by WJS is designed to foster positive life changes and increase self-esteem and confidence.

WJS is one of the only private, national social service agencies in Canada. With approximately 125 services delivered across British Columbia, Alberta, and Ontario through more than 90 government contracts. Its 600+ dedicated staff, serve approximately 1,300 persons across Canada every day, offering individualized programs through a balance of education, training, life skills and culturally appropriate recreation and leisure activities with structured cognitive-behavioural interventions and a high degree of family and community involvement.

The Position
Working in a busy central administrative office in Maple Ridge, the Administrative Assistant performs administrative support duties for various departments including Human Resources and Accounting, requiring a range of skills and knowledge of organizational policies and procedures. Deadlines may be stressful at times.

UPDATED Scheduling:
• One permanent part-time position of 20 hours per week, with a weekly schedule of Monday through Thursday, 1200-17000.
• This is a job share position with one other individual.

Hourly wage subject to discussion, based upon skills and related experience to the position.

***Interviews may be conducted via web-based/online resources.***

In Your Role You Will

• Prepare, compose, edit and proofread documents, correspondence, reports and proposals from notes or verbal direction, or from knowledge of established policies; may prepare, transcribe, compose, type, edit, and distribute agendas and/or minutes of meetings..
• Relay and resolve administrative problems, telephone and/or walk-up enquiries.
• Schedule/coordinate meetings, events, interviews, appointments, travel and lodging arrangements, etc. for senior management.
• Prepare or assist with the preparation of scheduled and/or ad hoc statistical and narrative reports; perform basic information gathering and analysis and/or forecasting, as specifically directed.
• Develop/maintain data, and perform routine analyses and calculations for recurring internal reports.
• Assist in problem solving, project planning, and development and execution of stated goals and objectives.
• Establish, maintain, and update files, databases, records, and/or other documents.
• Order supplies, printing, maintenance, and other services, as required.
• Lead and train lower graded staff and/or student practicums, as required.
• Perform miscellaneous job-related duties as assigned.

*** Prior to confirmation of employment all applicants must provide a current (dated within 6 months of hiring date) Criminal Record Check and Ministry Check. These checks can take up to 6 weeks to obtain, please ensure you prepare accordingly.

As An Ideal Candidate You Possess
• Minimum high school diploma or general equivalency diploma (GED) with a specialized admin support program.
• Minimum of 3 years of experience directly related to the specified duties and responsibilities.

Other Requirements / Competencies:
• Skilled in the use of computers and related applications, including using Office 365 to create complicated documents and reports; willingness to learn and adapt to new software.
• Familiar with computer-based group conference processes (ie. Zoom)
• Ability to re-prioritize and adjust to interruptions and changing requirements.
• Ability to comprehend information and communication effectively both orally and in writing, including business communications.
• Ability to understand and follow specific instructions and procedures and use a problem-solving approach.
• Knowledge of supplies, equipment, and/or services ordering and inventory control.
• Ability to gather data, compile information, and prepare reports.
• Ability to gather and analyze statistical data and generate reports.
• Records maintenance and database management skills.
• Ability to analyze and solve problems.
• Ability to make administrative/procedural decisions and judgments.
• Ability to create, compose, and edit written materials.
• Organizing and coordinating skills.
• Ability to record and transcribe meeting minutes.

What WJS Canada does
WJS Canada’s mission is ‘We serve individuals and families with high quality, personalized, and culturally responsive support’. The support we provide for families, emphasizes building relationships to enhance the family’s strengths and achieve goals that address their needs for support in areas of struggle. Services are individualized and based on the family’s belief that their own internal resources can be strengthened and that other helpful skills can be developed. For more information on WJS, services and career opportunities, visit

While WJS serves individuals in many communities across Canada, this opportunity will be based in Maple Ridge BC. Situated on the southern coast of British Columbia, Maple Ridge offers outstanding scenery, amazing diversity and extensive culture; all within a mild climate. It is an area rich with eco-adventures and personality. Amenities include international cuisine, boutique shopping, community festivals, a variety of eco-tourism, along with the natural beauty of the area, suitable for individuals of every age.

Our Employees Enjoy
At WJS Canada, trust, strong connections, innovation and results are the pillars of our mandate. We manage by developing our core strength: our people. We give employees the tools to do the job, developing their competence and their confidence, by conducting training programs to ensure professional development and build skills, employee morale, employee safety, health, loyalty and satisfaction. Developing people includes respecting employees work-life balance through flexible hours, locations and duties. We support our staff with assistance and benefit packages, innovative wellness programs and compassion for the life challenges they face.

For more information on WJS Canada visit our website:

No telephone calls please. Only those candidates selected for an interview will be notified.


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