RECENT OR POTENTIAL GRADS: Administrative Assistant

  • Location: Membertou, Nova Scotia
  • Deadline: October 15, 2021 at 12:00 pm

Union of Nova Scotia Mi’kmaq –Employment Opportunity

Capacity Development· Membertou, Nova Scotia

Title: Administrative Assistant

Description: The overall purpose of the UNSM Capacity Development department is to support member First Nations strengthen their governance and program capacity by facilitating knowledge transfer through capacity-building training, workshops, and other tools; and by providing advisory support to build community capacity as requested based on the individual and collective needs of member First Nations.

The Administrative Assistant provides support to the Capacity Development team. The Administrative Assistant must be able to manage multiple tasks and possess excellent time management skills, be responsive and able to take direction while being fully dedicated to their delegated tasks.

The Administrative Assistant is required to travel throughout Nova Scotia. Travel outside the province may also be required. Therefore, the Administrative Assistant must have a valid driver’s license and access to reliable transportation. The Administrative Assistant must be able to work remotely due to Covid 19.

Key Responsibilities: The Administrative Assistant is responsible for assisting in the delivery of Capacity Development programs and services on behalf of UNSM member communities.The responsibilities of the role include the following:

  • Provide assistance to the Director of Capacity Development including organizing meetings and scheduling appointments/travel;
  • Develop and maintain a document management system
  • EnsuremaintenanceoftheCapacityDevelopmentwebpageandsocialmedia content/promotion;
  • Monitor office equipment, inventory and order supplies as necessary;
  • Coordinatemeetingfacilities/venues and catering services for meetings/events and arrange accommodation for meeting participants;
  • Producekits/materials for meetings, conferences, training sessions, presentations;•Record, transcribe and prepare minutes for all meetings;
  • When required, participate in activities such as training, conferences, and meetings;
  • Process Director-approved payments and travel claims;
  • Coordination, communication and networking with member communities;

Please note that the duties outlined in this posting are not exhaustive and other duties may be required.

Candidate must also possess:

  • Diploma or certificate in Office Administration or similar;
  • 3+ years of related work experience;
  • Proficient with Apple hardware/products and Mac OS software;
  • Proficient in Microsoft Office Suite programs including Word and excel;
  • Experience with recording minutes;
  • Experience in the use of office equipment (printers, photocopier, fax, binding machine etc.);
  • Must possess strong organizational skills;
  • Strong communication and writing skills;
  • Able to work independently and with a team;
  • Preference given to Indigenous/Mi’kmaqapplicants;

Location: Membertou, Nova Scotia

Duration: 8-week supervisor: Project Coordinator

Closing Date: October 15, 2021, at 12:00pm (noon)

Please submit your cover letter, and resume to:

Rachel PaulCareers@unsm.org

Only potential candidates considered will be contacted for interviews. Personal suitability will also be considered during the hiring process. UNSM hires based on merit and is committed to employment equity. We encourage all qualified persons to apply; however, qualified Aboriginal applicants will be given priority in accordance with the Aboriginal Employment Preference policy of the Canadian Human Rights Commission.

Disclaimer: The Union of Nova Scotia Mi’kmaq reserves the right to refuse all applications for employment at any time during the hiring process