Fall 2021 Co-op/Internship – Procurement and Contract Management Assistant – Interuniversity Services Inc – Halifax NS

  • Location: Halifax, Nova Scotia
  • Deadline: May 24, 2021

Interuniversity Services Inc Fall 2021 Co-op Opportunity  Procurement and Contract Management Assistant – Temporary / Term Position

T 902‐453‐2470 F 902‐453‐2369 W www.interuniversity.ns.ca

START DATE: September 2021 END DATE: December 2021

ISI has defined three strategic goals:
• Manage Costs
• Optimize Value
• Mitigate Risk
The Procurement and Contract Management Assistant will be required to perform tasks focused on
business and supply processes, including processes specific to the post-secondary educational
collaborative procurement environment. The Procurement and Contract Management Assistant will gain
an enhanced working knowledge and understanding of public sector strategic sourcing, business
reporting, business and supply management practices and supplier / customer relations.

The Procurement and Contract Management Assistant is responsible for advancing the following key
1. Contract Management: Advance ISI’s efforts to improve contract management to enhance value to ISI members.

2. ISI Value Report: Advance the standards and practices related to the ISI value reporting process. This responsibility will require advanced Excel skills.

3. ISI Web Site: Advance the consistency, relevancy, and quality of contract information accessible by ISI Members.

Priorities will be defined following assessment of ISI’s current business goals and the skills and interests of the Procurement and Contract Management Assistant.
1. Contract Management:
a. Provide support to ISI staff focused at the enhancement of ISI’s contract management responsibilities;
b. Provide support to ISI staff focused at the preparation and assessment of proposals.
2. ISI Value Report:
a. Review the current ISI value reporting process and the current Excel tool;
b. Assess the data collection and reporting process;
c. Receive, validate and upload data into the ISI reporting tool (Excel / Power BI).

 ISI website:

a. Complete an audit of the contract information currently available to ISI members via the
ISI Website;
b. In collaboration with staff and members, define the standard of information required;
c. In collaboration with staff, define best practices necessary to maintain this standard.
The Procurement and Contract Management Assistant will be guided by and demonstrate commitment for
the mission, vision, and values of ISI.
a. Healthy work environment:
i. The Procurement and Contract Management Assistant will promote and maintain a physically and mentally healthy workplace.
ii. The Procurement and Contract Management Assistant will maintain a healthy work / life\ balance.
b. Customer service focus:
i. Work collaboratively with fellow staff to enhance project management, contract management, stakeholder engagement, supplier-member relations and ISI’s values.
c. Continuous improvement:
i. Develop a competency and embrace the tools and processes that are available or in development within the organization.
d. Member value:
i. Work effectively with all stakeholders within the member institutions and the supplier community to achieve overall cost improvements and value-added services.

• Post-Secondary Business Student
• Success will require strong technical and business analytical skills, leveraging various tools such as Microsoft Office and SharePoint software.
• Excellent interpersonal and communication skills, including the ability to listen and assess customer needs, prioritize needs / requirements, and communicate them cross-functionally.
• Strong relationship building skills to constructively foster relationships internally and externally.
• The ability to work independently and be accountable for the responsibilities assigned.
• A combination of education and / or experience sufficient to provide a foundation for learning.

REPORTING TO: Chief Executive Officer

Previously, the Procurement and Contract Management Assistant (co-op student) has been engaged in:
a) the development, implementation and audit of a data standards document for management and
presentation of key documents;
b) contributing to and editing the Annual Procurement plan;
c) the preparation and validation of the ISI value report;
d) project leadership focused on the market assessment, development of a public request for proposal, analysis of submissions and award decision management for a major commodity

To apply please send your resume and cover letter to cynthia.magdy@interuniversity.ns.ca