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Home
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Community
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Event Management and Room Bookings
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Event Risk Management
Event Risk Management
Event Risk Management Form
In order to keep all members of the CBU community safe, all events require the proper risk assessments. This allows our team of safety experts to provide recommendations and suggestions to help ensure you’re able to provide an exceptional experience with no dangers.
I certify that I am:
*
The event organizer and agree to provide accurate and up to date information, as well as take responsibility for the information provided.
Please complete all sections:
Part A:
Personal, Organizational & Event Information
Part B:
Risks Involved (Alcohol, Travel, Physical Activity, Food, Community Relations)
Part C:
Waivers & Contracts (Event-Specific Waiver, Travel Waiver)
Part D:
COVID 19 specific measures
Part E:
Signatures required for Approval of Event
PART A- Personal, Student Organization & Event Information
Name of Department/Group hosting the event:
*
Primary Event Organizer (PEO):
*
Contact Telephone Number for PEO during Event:
*
Position in Organization:
*
Email Address:
*
Name & Description of Event:
*
Venue and/or Location of Event:
*
I have already tentatively booked this space with Event Management:
*
Yes
No
Event Date:
*
Month
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Day
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Maximum number of tickets sold for Event:
*
PART B- Identifying Risks
The purpose of this section is to identify risks, and assist the Primary Event Organizer (PEO) with risk management planning for the Event.
Risk is the combination of probability of an event and its consequence. Risk Management is a process of assessing your exposure to risk and developing and implementing action plans to minimize its impact.
Number of expected Attendees
*
Will alcohol be involved?
*
Yes
No
Will the Event be supervised by the Primary Event Organizer?
*
Yes
No
Is the Primary Event Organizer trained in First Aid and/or CPR?
*
Yes
No
If On Campus, will alcohol be served by a trained Smart Serve trained person?
*
Yes
No
Event is Off Campus
If Off Campus, will alcohol be served by a trained Smart Served trained bartender employed by the Venue?
*
Yes
No
Event is On Campus
Are non-drinking volunteers designated to monitor Attendees?
*
Yes
No
Number of non-drinking volunteers
*
Are bartenders and Venue Management trained in Serve Right or equivalent and are they aware of their responsibility not to over-serve attendees or serve to minors?
*
Yes
No
Have you discussed appropriate security measures with the Manager, Security Services?
*
Yes
No
If Off Campus, does the Venue supply Security for the Event?
*
Yes
No
Event is On Campus
Have you reviewed Cape Breton University’s Emergency Procedures Guide with your committee and volunteers?
*
Yes
No
Please enter the date this was reviewed.
*
Month
1
2
3
4
5
6
7
8
9
10
11
12
Day
1
2
3
4
5
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11
12
13
14
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31
Year
2023
2022
2021
2020
2019
2018
2017
2016
2015
2014
2013
2012
2011
2010
2009
2008
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2006
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2004
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1932
1931
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1928
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1926
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1924
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1921
1920
Does the Primary Event Organizer know how to handle an emergency? (E.g. over-consumption of alcohol)
*
Yes
No
Have you assigned a member of the committee to ensure all fire doors are clear of tables, boxes, chairs, at all time during the Event?
*
Yes
No
Name of person assigned:
*
Has PEO arranged for St. John’s First Aid crew to be on scene for duration of the Event, if required?
*
Yes
No
If Off Campus, will a First Aid kit be available at the Event?
*
Yes
No
Event is Off Campus
Location of Kit:
*
If On Campus, will a First Aid kit be available at the Event?
*
Yes
No
Location of Kit:
*
If On Campus, is Special Events Insurance required?
*
Yes
No
Event is Off Campus
If Off Campus, does outside venue handle Event Insurance?
*
Yes
No
Event is On Campus
If Off Campus, has the PEO obtained a copy of Venue Insurance?
*
Yes
No
Event is On Campus
Will attendees be required to show valid Student Identification prior to admittance to Event?
*
Yes
No
Are waivers required for this Event?
*
Yes
No
Will the entrance/ticket cost include alcohol?
*
Yes
No
How much alcohol is included in the ticket price (e.g. two drinks)?
*
Will food be available?
*
Yes
No
Is a special food permit required?
*
Yes
No
Have you discussed this Event with the appropriate administrator?
*
Yes
No
Will all-ages Events have a wristband policy in effect? (Under 19 years no permitted alcohol)
*
Yes
No
Is Event open to non-university students and/or the general public?
*
Yes
No
Will travel be involved?
*
Yes
No
Will the Event be supervised by the Primary Event Organizer (PEO)?
*
Yes
No
How many additional supervisors/monitors will be attending?
*
How many additional supervisors/monitors will be attending?
*
Who is arranging the transportation?
*
Who is arranging the transportation?
*
Does the Event involve out of province/country travel?
*
Yes
No
Is the Primary Event Organizer trained in First Aid and/or CPR?
*
Yes
No
Have you ensured that the number of Security Officers necessary for the Event have been booked in advance?
*
Yes
No
If Off Campus, does the Venue supply Security for the Event?
*
Yes
No
Are personal vehicles allowed?
*
Yes
No
Are you renting vans?
*
Yes
No
Name of Company:
Is the insurance included in any rental fee?
Yes
No
Will alcoholic beverages be permitted on bus and/or rental van?
*
Yes
No
Are you renting a bus?
*
Yes
No
Name of Company:
Is the insurance included in any rental fee?
Yes
No
Will alcoholic beverages be permitted on bus and/or rental van?
*
Yes
No
Are travel arrangements made (if necessary) for attendees with special needs?
Yes
No
Will a First Aid Kit be available on route and at the Event?
Yes
No
Are arrival and departure times known by all attendees?
Yes
No
Will attendees bring Health Card, identification and passport (as required)?
Yes
No
Is the Event insured?
*
Yes
No
Does the PEO have a copy of the Insurance certificate?
*
Yes
No
Have you reviewed Cape Breton University’s Emergency Procedures Guide with your committee and volunteers?
*
Yes
No
Please enter the date this was reviewed.
*
Month
1
2
3
4
5
6
7
8
9
10
11
12
Day
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
Year
2023
2022
2021
2020
2019
2018
2017
2016
2015
2014
2013
2012
2011
2010
2009
2008
2007
2006
2005
2004
2003
2002
2001
2000
1999
1998
1997
1996
1995
1994
1993
1992
1991
1990
1989
1988
1987
1986
1985
1984
1983
1982
1981
1980
1979
1978
1977
1976
1975
1974
1973
1972
1971
1970
1969
1968
1967
1966
1965
1964
1963
1962
1961
1960
1959
1958
1957
1956
1955
1954
1953
1952
1951
1950
1949
1948
1947
1946
1945
1944
1943
1942
1941
1940
1939
1938
1937
1936
1935
1934
1933
1932
1931
1930
1929
1928
1927
1926
1925
1924
1923
1922
1921
1920
Does the Primary Event Organizer know how to handle an emergency? (E.g. over-consumption of alcohol)
*
Yes
No
Has PEO arranged for St. John’s First Aid crew to be on scene for duration of the Event, if required?
*
Yes
No
Will intoxicated individuals be permitted to board the bus upon departure?
*
Yes
No
Is there a contingency plan for attendees missing return transportation?
*
Yes
No
Will physical activity or any other personal safety risk be involved?
*
Yes
No
Are all activities supervised by Primary Event Organizer and/or volunteers?
*
Yes
No
How many volunteers will there be?
*
Is moderate physical activity involved? (e.g. dancing, skating, running)
*
Yes
No
Is high physical activity involved? (e.g. ice hockey, skiing, paintball, rock climbing)
*
Yes
No
Are there any known personal safety issues? (e.g. walking alone after dark, working with ‘at risk' persons)
*
Yes
No
Is the Primary Event Organizer (PEO) trained in First Aid and/or CPR?
*
Yes
No
Have you discussed appropriate security measures with the Manager, Security Services?
*
Yes
No
Have you ensured that the number of Security Officers necessary for the Event have been booked in advance?
*
Yes
No
If Off Campus, does the Venue supply Security for the Event?
*
Yes
No
Will the facility and equipment be inspected for hazards prior to the Event?
*
Yes
No
Does the use of equipment involve a degree of risk? (e.g. hot tubs, trampolines, major audio sound)
*
Yes
No
Will attendees bring health card, identification and passport (as required)?
*
Yes
No
Will approved waivers be administered prior to the Event?
*
Yes
No
Is the Event insured?
*
Yes
No
Have you reviewed Cape Breton University’s Emergency Procedures Guide with your committee and volunteers?
*
Yes
No
Please enter the date this was reviewed.
*
Month
1
2
3
4
5
6
7
8
9
10
11
12
Day
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
Year
2023
2022
2021
2020
2019
2018
2017
2016
2015
2014
2013
2012
2011
2010
2009
2008
2007
2006
2005
2004
2003
2002
2001
2000
1999
1998
1997
1996
1995
1994
1993
1992
1991
1990
1989
1988
1987
1986
1985
1984
1983
1982
1981
1980
1979
1978
1977
1976
1975
1974
1973
1972
1971
1970
1969
1968
1967
1966
1965
1964
1963
1962
1961
1960
1959
1958
1957
1956
1955
1954
1953
1952
1951
1950
1949
1948
1947
1946
1945
1944
1943
1942
1941
1940
1939
1938
1937
1936
1935
1934
1933
1932
1931
1930
1929
1928
1927
1926
1925
1924
1923
1922
1921
1920
Does the Primary Event Organizer know how to handle an emergency? (E.g. over-consumption of alcohol)
*
Yes
No
Has PEO arranged for St. John’s First Aid crew to be on scene for duration of the Event, if required?
*
Yes
No
Will there be food served at the Event?
*
Yes
No
Is a special food permit required?
*
Yes
No
Have you discussed this Event with the appropriate administrator?
*
Yes
No
Will there be amplified music/speeches?
*
Yes
No
Will CBRM noise by-law be adhered to?
*
Yes
No
Is the Event being hosted in a residential neighbourhood?
*
Yes
No
Will a letter or notice be sent to neighbours and surrounding businesses?
*
Yes
No
Will a clean-up crew be designated?
*
Yes
No
PART C- Waivers, Contracts, Insurance, Advertising
Guidelines
1. Event-specific and/or Travel waivers may be required for your event if it includes
ANY
of the Following: Alcohol, moderate to high physical activities and/or personal safety risk, or travel in rented vehicles.
2. Travel Monitor Contracts may be required for your Event if it includes: Travel in a rented vehicle (bus, car, van, etc…) and/or Alcohol at the destination.
3. For some Events, additional insurance may be required (e.g. out of country insurance, 15 passenger vans).
4. Advertising the Event requires approval.
Based on the above guidelines, please answer Yes or No to the following questions.
An Event-specific Waiver is required.
Yes
No
A Travel Waiver required.
Yes
No
A Bus Monitor Contract required.
Yes
No
Additional insurance is required.
Yes
No
The Event is being advertised.
Yes
No
For more information about when waivers are required, or with help creating one, please contact Manager, Security Services at (902)563-1801.
PART D- COVID-19 Specific Measures
Potential Hazards
People
Anyone who will be on site (coworkers, students, contractors, suppliers).
What is the hazard?
*
Who is at risk?
*
Can the risk be reasonably eliminated?
*
Yes
No
What control measures will mitigate the risk?
*
Are control measures in place?
*
Yes
No
Equipment
Shared tools or devices being used.
What is the hazard?
*
Who is at risk?
*
Can the risk be reasonably eliminated?
*
Yes
No
What control measures will mitigate the risk?
*
Are control measures in place?
*
Yes
No
Materials
Supplies or products needed.
What is the hazard?
*
Who is at risk?
*
Can the risk be reasonably eliminated?
*
Yes
No
What control measures will mitigate the risk?
*
What control measures will mitigate the risk?
*
Are control measures in place?
*
Yes
No
Environment
Location, high touch surfaces, washrooms.
What is the hazard?
*
Who is at risk?
*
Can the risk be reasonably eliminated?
*
Yes
No
What control measures will mitigate the risk?
*
Are control measures in place?
*
Yes
No
Other Hazards
Is there anything else we should be aware of?
*
Yes
No
If yes, please explain in detail.
*
PART D- Signatures Required for Risk Assessment
All Events have an element of risk. Student-led events require the final review and approval of the Director, Student Affairs, as Cape Breton University has the approval authority over all Student-run Events.
I agree that by checking this box I am electronically signing this form as the Primary Event Organizer (PEO).
*
Select this box to certify your signature.
Date
*
Month
1
2
3
4
5
6
7
8
9
10
11
12
Day
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
Year
2023
2022
2021
2020
2019
2018
2017
2016
2015
2014
2013
2012
2011
2010
2009
2008
2007
2006
2005
2004
2003
2002
2001
2000
1999
1998
1997
1996
1995
1994
1993
1992
1991
1990
1989
1988
1987
1986
1985
1984
1983
1982
1981
1980
1979
1978
1977
1976
1975
1974
1973
1972
1971
1970
1969
1968
1967
1966
1965
1964
1963
1962
1961
1960
1959
1958
1957
1956
1955
1954
1953
1952
1951
1950
1949
1948
1947
1946
1945
1944
1943
1942
1941
1940
1939
1938
1937
1936
1935
1934
1933
1932
1931
1930
1929
1928
1927
1926
1925
1924
1923
1922
1921
1920
Group Affiliation (choose one only):
*
CBU Student's Union
CBUSU Society
Student Services
Faculty Program
Quicklinks
Event Management and Room Bookings
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